In the "Inbox" section of the left menu, there is a system-default mailbox called "Virtual Inbox." Users can automatically categorize emails that meet different criteria in this mailbox, which is equivalent to pre-set search options. It does not affect the actual location of the emails in the mailbox, allowing users to conveniently and quickly review a large number of emails.
- Default categories for virtual mailbox
- Unread messages: New incoming messages that have not been read.
- Friend's email: Letters from senders who match contacts in the address book.
- Today's email: Date condition check, those meeting today's criteria.
- This week's emails: Determine based on date conditions, those that meet the criteria will be considered as this week's emails.
- Monthly Emails: Date condition judgment, those who meet the criteria for this month's emails.
- Trackable Delivery Status: When this feature is enabled in the system, users can check "Trackable Delivery Status" when composing a message, and can inquire about the current tracking status of the letter in this virtual mailbox or sent backup mailbox.
- Add a virtual mailbox.
Customize virtual mailboxes to provide more flexible dynamic mailbox classification, not limited to default classification methods such as friends, time periods, and read status. Furthermore, provide rules such as "source selection," "time intervals," "tag conditions," "color labeling," "senders," "title conditions," allowing you to mix and match as needed.
- Expand the "[Inbox]" in the left menu > click on "[Manage]" > select "[Virtual Inbox Management]", where you can add, modify, delete, and reorder virtual inboxes.
- Create a keyword virtual mailbox.
- Mailbox Name: Mail2000
- Purpose of Virtual Inbox: To search for reports matching the keywords from the existing "e-newsletter" inbox, making it convenient to check daily for any incoming emails related to the topic.
- In the "Inbox" > "Management" section of the left-hand side menu, click on "Virtual Inbox Management". On the page of Virtual Inbox Management, click on [Add] to enter the page for setting up a virtual inbox.
- Start adding a virtual mailbox. The system provides the following condition settings. After setting is complete, you can click on "Complete Directly" or proceed to the "Next Step" setting:
- Basic Information: Enter the mailbox name and a description related to the mailbox.
- Source Selection: To choose the source mailbox for the virtual mailbox, please select and add a new mailbox from the "Selectable Mailboxes" list on the left side.
- Time Interval: Enter the time interval settings and select the arrival time of the emails in this virtual mailbox.
- Annotation Conditions: To set flag conditions, please select and add flags from the "Selectable Flags" list on the left side.
- Color Tagging: To set color tagging conditions, please select and add color tags from the "Selectable Color Tags" list on the left side.
- Sender: Enter the keyword for sender matching.
- Title Conditions: Enter the desired title conditions to apply.
- Information Confirmation: Verify if the relevant settings are correct, click on "Finish" after confirmation to complete the customization of this virtual mailbox.
- After the setup is completed, the newly added virtual mailbox will appear in the list of virtual mailboxes on the management page.